Architectural Project Coordinator

Job Description

AECOM is seeking a Project Coordinator to support our Buildings + Places team in a newly created position based in Ottawa, ON .

This is an exciting opportunity for a newly licensed Architect who is interested in developing a career in project delivery, construction administration, and project management. Working under the guidance of senior Project Managers, Architects, and Contract Administrators, the successful candidate will play a key role in supporting the delivery of architectural and multidisciplinary building projects through all phases of construction.

Leveraging their architectural training and understanding of construction documentation, the successful candidate will coordinate a broad range of contract administration, project coordination, and technical activities. Responsibilities will include supporting construction-phase services, coordinating project stakeholders and documentation, assisting with project controls and reporting, and helping to ensure projects are delivered in accordance with contractual requirements, client expectations, schedules, budgets, and quality standards.

The ideal candidate is a highly organized and proactive professional who enjoys working in a collaborative, fast-paced environment and is eager to develop both the technical and project management skills required to lead complex building projects in the future.

The responsibilities of this position include, but are not limited to:

Construction Administration

• Support day-to-day Construction Administration activities under the direction of the Project Manager and/or Architect.
• Coordinate the review and tracking of shop drawings, product data, samples, and other construction submittals.
• Coordinate and track Requests for Information (RFIs) and assist the project team in preparing responses.
• Assist with the preparation, issuance, and tracking of Site Instructions, Supplemental Instructions, Change Orders, Change Directives, and other contract documentation.
• Maintain organized logs for RFIs, submittals, changes, deficiencies, and other construction-related documentation.
• Participate in construction meetings and prepare meeting agendas, minutes, action-item logs, and follow-up correspondence.
• Attend site visits with senior team members and assist with documenting construction progress, observations, deficiencies, and outstanding work.
• Assist with deficiency reviews, substantial performance activities, project closeout, and warranty-related documentation.
• Coordinate construction-related questions with architectural and engineering teams, consultants, contractors, and client representatives.
• Follow up with project team members, consultants, and contractors to ensure required information, actions, and deliverables are completed within established timelines.

Project Coordination & Management

• Coordinate day-to-day project activities and support Project Managers in the planning and delivery of architectural and multidisciplinary projects.
• Assist with developing and maintaining project schedules, milestones, action items, deliverables, and key decision dates.
• Coordinate with internal technical teams and external consultants and stakeholders to obtain required information and follow up on outstanding actions.
• Organize and coordinate project meetings, workshops, conference calls, and other project-related activities.
• Prepare and maintain project documentation, including meeting agendas, minutes, action-item logs, status reports, presentations, and project correspondence.
• Monitor project activities and proactively identify potential coordination issues, risks, delays, or outstanding decisions, escalating them to the Project Manager as appropriate.
• Assist Project Managers with tracking scope, schedule, budget, resources, deliverables, invoices, and overall project performance.
• Support project administration activities, including change management, invoicing, forecasting, and consultant coordination.
• Assist in the preparation of project presentations, reports, and communications for internal and external stakeholders.
• Maintain organized project files, records, databases, and project management systems in accordance with company and project requirements.
• Take initiative to identify opportunities to improve project coordination, communication, workflows, and efficiency.
• Take on progressively greater project management responsibilities as experience and capabilities develop.

Architectural & Technical Coordination

• Assist with the preparation and coordination of architectural drawings, details, specifications, and other project documentation.
• Coordinate architectural information with structural, mechanical, electrical, civil, and other disciplines.
• Review drawings and consultant information for interdisciplinary coordination and identify potential conflicts or missing information.
• Support drawing reviews and quality-control processes.
• Assist in resolving technical and coordination issues during design and construction.
• Work within established BIM, document-management, and project delivery standards.
• Maintain accurate and organized project records throughout the design and construction process.

Qualifications

Minimum Requirements

• Bachelor’s degree in Architecture or a related field.
• Registered Architect or eligible for registration with the applicable provincial architectural association.
• Demonstrated understanding of architectural design, construction documentation, and construction administration principles.
• Effective written and verbal communication skills and the ability to coordinate activities across multidisciplinary teams.
• Ability to apply education, training, and foundational professional knowledge to perform typical assignments with guidance and oversight.
• Ability to manage multiple tasks, maintain organized project records, and prioritize work in a deadline-driven environment.
• Ability to identify routine project issues, apply established procedures and protocols, and escalate more complex matters appropriately.
• Ability to build relationships and exchange information within project teams and with internal and external stakeholders.
• Willingness to perform site visits and participate in construction-phase activities.

Preferred Qualifications

• Professional architectural registration with the Ontario Association of Architects (OAA).
• 1+ years of experience supporting construction-phase Contract Administration on building projects.
• Experience reviewing and coordinating RFIs, shop drawings, submittals, change orders, supplemental instructions, payment applications, and project closeout documentation.
• Familiarity with Canadian construction contract administration practices, including CCDC contract documents and procurement procedures.
• Working knowledge of project management principles, including scope, schedule, budget, risk, change management, and project controls.
• Experience coordinating multidisciplinary architectural and engineering project teams.
• Proficiency with Microsoft 365, Bluebeam Revu, Autodesk Revit, and common document-management platforms.
• Familiarity with BIM coordination processes and multidisciplinary project delivery environments.
• Strong organizational skills, attention to detail, and a disciplined approach to document control and record management.
• Experience supporting federal, institutional, commercial, healthcare, transportation, or public-sector infrastructure projects.
• Demonstrated interest in pursuing a long-term career path in project management, contract administration, and construction-phase project delivery.

Additional Information

• Relocation is not available for this position.
• Sponsorship for Canadian employment authorization is not available for this position.

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